General Atomics and Affiliated Companies Executive Assistant in San Diego, California

Job ID#: 22217BR

Company: General Atomics

Title: Executive Assistant

Job Category: Administrative

City: San Diego

State: California

Full-Time/Part-Time: Full-Time Hourly

Travel Percentage Required: 0% - 25%

Clearance Required?: Desired

Job Summary:

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

General Atomics Electromagnetic Systems (GA-EMS) designs and manufactures first-of-a-kind electromagnetic and electric power generation systems. GA-EMS’ expanding portfolio of specialized products and integrated system solutions support critical fleet, space systems and satellites, missile defense, power and energy, and process and monitoring applications for defense, industrial, and commercial customers worldwide.

We currently have an exciting opportunity with General Atomics Electromagnetic Systems (GA-EMS) as a Executive Assistant supporting executive leadership San Diego office.

DUTIES AND RESPONSIBILITIES:

  • Maintains, processes, reviews, compiles, and analyzes variety of electronic and hard copy reports, records, statistics, timelines, tables, correspondence, and presentations, which may be confidential and sensitive in nature and which requires considerable use of tact and discretion in handling.

  • May design processes to enhance workflow, and develop and make presentations.

  • Plan, schedule and coordinates all travel arrangements.

  • Processing of expense reports.

  • Has frequent contact with management and representatives of outside organizations and may be a contact point for outside organizations.

  • Coordinates the activities of one or more functional areas or one or more project/business/technical units.

  • Gathers, collects, records, tracks, verifies data and information from multiple sources.

  • Provides data and information and determines appropriate action on requests from all levels of employees, customers, vendors, and other authorized parties and/or agencies.

  • Coordinates, tracks, and reports on the progress of unit work assignments and/or projects.

  • Maintains, develops, and updates a variety of electronic and/or hard copy reports and records which may be confidential and sensitive in nature for a variety of parties which require independent interaction with management, customers, vendors or agencies..

  • Responds to a variety of verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.

  • Assimilates data and prepares requested electronic and hard copy reports, and presentations.

  • May provide direction and guidance to less experienced staff and may make presentations to internal and external parties.

  • Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices.

  • Perform other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Clearance Level: Secret

Job Qualifications:

  • Typically requires a high school diploma or equivalent and six or more years' experience in a field related to the specialized functional area or unit where assigned.

  • Must demonstrate an extensive in-depth understanding of assigned functional area principles, theories and concepts.

  • Prior experience supporting Vice President and/or Director level individuals.

  • Must possess: (1) the ability to grasp new concepts quickly; (2) the ability to maintain the confidentiality of sensitive information; (3) excellent organization skills and ability to establish priorities; (4) the ability to identify issues, interpret and explain complex information and solve non-routine problems, issues or situations that require evaluation and interpretation; (5) strong analytical, interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors; (6) comprehensive understanding of applicable policies and procedures as well as a complete understanding of relevant regulations; (7) extensive knowledge of computer operations and applications. Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

  • Must be very knowledgeable with all Microsoft Office products such as Word, Excel, Outlook and PowerPoint.

  • Ability to obtain and maintain a DoD Secret Security Clearance with the ability to upgrade to Top Secret Clearance.

  • U.S. citizenship is required.

General Atomics and affiliated companies is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, gender expression, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.