General Atomics and Affiliated Companies Department Specialist in San Diego, California

Job ID#: 22197BR

Company: General Atomics

Title: Department Specialist

Job Category: Administrative, Marketing, Product Support

City: San Diego

State: California

Full-Time/Part-Time: Full-Time Hourly

Travel Percentage Required: 0% - 25%

Clearance Required?: No

Job Summary:

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

We currently have an exciting opportunity for an experienced Department Specialist in our Energy group located in San Diego, CA. This position, under limited supervision, will perform a variety of administrative activities in support of an innovative group dedicated to the success of high-technology products and programs in the Energy field. A successful team member must be adaptable and flexible to constant changing business requirements in both a technical and non-technical environment.

DUTIES AND RESPONSIBILITIES:

  • Supports activities within Business Development and Program Support, to include proposals, communications, marketing and the coordination of international visitors.

  • Gathers, collects, records, tracks, verifies data and information from multiple sources.

  • Coordinates, tracks, and reports on the progress of work assignments and/or projects.

  • Formats, produces, and revises proposals, technical documents, presentations, reports, scientific journal articles, and marketing materials.

  • Coordinates final document review with editors, professional staff and authors to meet requirements.

  • Provides data and information on requests from all levels of employees, customers, vendors, and other authorized parties and/or agencies.

  • Inputs DOE paperwork for approval. Interfaces with company management, onsite DOE Program Office, visiting institution management, travelers, visitors, DOE International office, DOE Operations office, State Department, embassies, consulates, DOE Safeguards and Security, other governmental security agencies and company security department.

  • Identifies major exchanges, working with DOE International office approvals, status reporting and final reporting. Prepares responses on proposed exchanges and foreign conference attendees.

  • Ensures that exchanges are carried out to the best benefit of all parties, maintaining compliance with all rules, regulations and contractual requirements (company, DOE, ICE, US State Department).

  • Coordinates and facilitates both visiting scientists, including foreign national visitors, coming to the company and foreign travel of company personnel; ensures appropriate approval(s) and documentation (passport, visa, etc).

  • Responds to routine verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.

  • May design processes to enhance workflow.

  • Prepares requested electronic and hard copy reports, and presentations.

  • Interacts with management and representatives of outside organizations.

  • Performs other duties as assigned or required.

Job Qualifications:

  • Typically requires a high school diploma or equivalent and four or more years experience in a field related to the specialized functional area or unit where assigned.

  • An Associates or Bachelors degree is preferred.

  • Must demonstrate considerable knowledge of assigned functional area principles, theories and concepts.

  • Must possess: (1) the ability to grasp new concepts quickly; (2) the ability to maintain the confidentiality of sensitive information; (3) strong organization skills and the ability to establish priorities; (4) the ability to identify issues, solve and respond to routine problems or situations that require interpretation; (5) strong analytical, interpersonal, verbal and written communication skills to accurately document, report, interpret and explain moderately complex information as well as the ability to communicate and interface effectively with all levels of personnel, including management, customers and vendors; (6) practical understanding of applicable policies and procedures as well as relevant regulations; (7) considerable knowledge of computer operations and applications.

  • Must be able to learn and be sensitive to cultural differences across a number of countries as well as learn and understand government rules and regulations including passports and visas.

  • Possesses strong working knowledge in Microsoft Word and PowerPoint.

  • Able to meet tight deadlines and present complex concepts in a logical and understandable manner.

  • Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

General Atomics and affiliated companies is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, gender expression, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.